Whatever their stage of life, we provide over 108 million customers with the products and services they need to progress. From insurance to personal protection, and savings to wealth management, no matter the need we’re always there for them. And we’re always there for our employees. In 50 countries, we work hard to inspire pride and a sense of belonging in our people. To provide opportunities that challenge them, inspire them, and reward them. And to create a culture that’s open, supportive, and empowering. Because we know that’s the real secret to success – and the best way for us to keep building a better world for both our customers and the talented people who put them first.

Your work environment:

The headquarters of the AXA Group (GIE AXA) brings together our corporate activities. It provides guidance and support to subsidiaries around the world, to ensure the coordination and monitoring of the Group's global strategy, the application of its standards, the consistency of commercial approaches and the sharing of best practices. The headquarters gathers approximately 1000 employees and is distinguished by its strong international culture (45 nationalities), which makes it a rich and stimulating place to work.

Within the Group, you will join the Group Communication, Brand and Sustainability Direction for a CDD / STA of 7,5 months as Personal Assistant to the Head of Media Relations & Reputation and to the Head of Communication & Engagement.

Your job and daily missions:

• Provide administrative support to the Group Head of Media Relations & Reputation
• Provide administrative support to the Group Head of Communication & Engagement
  • Answer, screen and transfer inbound phone calls
  • Manage agenda
  • Organize and schedule meetings and appointments, proactively manage meeting attendance to ensure attendance of key colleagues at meeting and ensuring time ‘blocked out’ in diary to allow for preparation / reading
  • Book travel and other arrangements
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Perform multifaceted general office support (time-off, purchases, expense accounts, …)
  • Collaborate with other executive and administrative assistants throughout the organization to ensure smooth execution and high-quality service
• Insure the preparation and follow-up of documents, requests
  • Look for and compile the required information & be able to keep it concise
  • Write up & put into appropriate format various documents (reports, mails, boards, drafts, briefing notes, …) from oral and/or written contributions
  • Complete some specific projects (dashboards, monitoring quantitative and/or qualitative data)
• Support the team
  • Organize employee arrivals and departures and manage supply & software requests
  • Plan travel arrangements, ensure accuracy of expense accounts, schedule meetings
  • Track and monitor the team’s holidays and leaves of absence
• The personal assistant may perform the following non-exhaustive tasks
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Attend meetings and write up the ‘minutes’
  • Manage all department logistics (maintaining a sufficient stock of supplies & computer equipment & their inventory
  • Produce day-to-day documents and reports (monitoring of the workforce, budget control, ...)
  • Perform other duties as assigned

Experience

• Previous experience in working as a Personal Assistant at Senior Level in an international environment

Language

• Fluent English

Competencies

• Proficiency in MS Pack Office: Word, Excel, PowerPoint, Outlook
• Strong ability to be concise & and clear in note writing
• Experience of managing complex diary and travel arrangements
• Rigorous, strong organizational and planning skills
• Excellent time management skills and ability to multi-task and prioritize work
• Excellent interpersonal skills, effective verbal, listening and written communication skills
• Highly effective organizational skills
• Highly discreet and confidential
• Customer-service orientation

Notre raison d’être chez AXA ? Chaque jour, nous agissons ensemble pour le progrès humain en protégeant ce qui compte. Une mission qui donne le sourire et envie de se lever le matin !

Un des leaders mondiaux de l’assurance dans la protection des biens, des personnes et des actifs, AXA c’est 145 000 collaborateurs et contributeurs qui s’engagent au quotidien pour nos clients, c’est 51 pays dans lesquels nous distribuons nos produits et services et plus de 90 millions de client qui nous font confiance dans le monde. Employeur citoyen et responsable, AXA s’engage au quotidien pour des causes sociétales & environnementales. Nous menons une politique inclusive engagée pour reconnaître et valoriser les différences individuelles. Ces ambitions vous parlent ? Alors venez changer le monde avec nous !

Le siège du Groupe AXA est basé à La Défense (Tour Majunga) et regroupe les activités corporate du Groupe. Il se distingue par une forte culture internationale.

Vous rejoignez une entreprise :

- Responsable, vis-à-vis des personnes, y compris ses employés et ses clients, et de la planète.
- Aux valeurs fortes
- Qui encourage la mobilité interne, et la formation de ses employés
- Qui vous offre de nombreux avantages (en savoir plus ici : Reward & Benefits - french | AXA Group)
- Flexible, qui permet le travail hybride, au bureau et à la maison.

Les informations fournies par les candidat(e)s seront traitées de manière strictement confidentielle et utilisées uniquement à des fins de recrutement.